Greece planning guide
Start with what the group needs to do together. Compare Athens, the islands and resort options, then match your headcount and room layout to a venue.
A theatre layout, a seated dinner and a standing reception use space differently. Use these published figures to shortlist venues, then confirm the usable capacity for your stage, room layout and dates.
| Venue and location | Published capacity |
|---|---|
| Megaron Athens International Conference Centre Athens | 1,960 seats in the Christos Lambrakis Hall. Up to 6,000 delegates across the centre, depending on configuration. |
| InterContinental Athenaeum Athens Athens | The Athenaeum Ballroom seats up to 1,500 theatre-style or 637 in cabaret layout. |
| Grand Hyatt Athens (PDF) Athens | Caryatids Ballroom seats up to 1,000 theatre-style or 600 for a banquet. |
| House of Events, Costa Navarino Peloponnese | Up to 1,700 participants theatre-style at the Navarino Dunes conference centre. |
| Mikis Theodorakis Convention Centre, Creta Maris Crete | Up to 5,000 delegates for the convention centre as a whole. Confirm the capacity of the specific room and layout. |
| Sheraton Rhodes Resort Rhodes | Imperial Ballroom A+B holds up to 650 theatre-style, 450 for a banquet or 900 for a reception. |
For a short trip, pick one base and build around a shared experience: an evening overlooking the Acropolis, a sailing day in the Cyclades, or a meal among the olive groves in the Peloponnese. A longer programme gives you room for a city and an island without spending too much of the trip in transit.
April to June and September to October are good starting points for outdoor programmes. July and August are busy, particularly on the islands, so allow more lead time for rooms and transport. Athens is a practical option for indoor events in winter. Check island flights, ferries and venue openings for your dates.
Start with Athens if your programme needs a large plenary, several breakout rooms or simple arrivals from multiple countries. Choose an island if the main purpose is an incentive or retreat. Crete and Rhodes can also work for larger groups that want a resort with meeting facilities.
For a private dinner or an incentive built around one venue, 50–150 guests is a useful starting range. For 200 or more, check room blocks, coach access and where everyone can meet or dine together. Crete, Rhodes, Athens and the Peloponnese offer more options when keeping the whole group in one place is essential.
Book group vehicles ahead, especially in summer. Share the arrival manifest and luggage requirements so transfers can be scheduled around each flight or sailing. For a programme split between Athens and an island, leave a buffer for delays and keep a backup plan for weather-dependent activities.
Megaron lists 1,960 fixed seats in its Christos Lambrakis Hall. The Athenaeum Ballroom at InterContinental can seat up to 1,500 theatre-style. A stage, production desks and accessibility requirements can change the usable capacity.
A DMC can shortlist venues, coordinate site visits and suppliers, plan transport and activities, and manage delivery on site. The local team also checks practical details such as vehicle access, setup time and wet-weather alternatives before you commit to the programme.
Yes. Send your dates or date range, headcount, event goals and any requirements for accommodation, plenary space or activities. If you already have a budget range, include it so the first shortlist reflects what you can spend.
For more destination examples, see the ONE Event network’s Greece page.
Share your dates, group size and the format you have in mind. We’ll help you narrow down the options.
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